RSVP Form Template: 6 Fields, Copy and Auto Reminders

An RSVP form asks for a name, an email, whether the person is coming, how many guests they bring and one line for a question or a note, plus a phone number only when a WhatsApp reminder or a call will use it. For an online event the yes is the registration itself, so the form shrinks to name and email and the work moves to what follows: the confirmation, the reminders, the join link and the recording.

The test for every field: name what you will do differently because of the answer. The email is where the confirmation, the reminders and the link go, so it is always required. A phone number earns its place when something will use it, and costs completions when nothing will.

The attending question and the guest count are dinner questions: a caterer needs a head count, a webinar room records who turned up on its own. The note field stays in both versions, because the question you will answer on stage comes from it. Webinly's webinar registration form starts with name and email, with the email locked as required; everything else you add on purpose.

Replace the square brackets, delete the fields you do not need, and keep each help line short: it answers the doubt a person has while their cursor is in the box.

Two rules: the button names the slot, because Submit commits a person to nothing, and the confirmation line says what happens next. Online, run it on the webinar's own registration form, or on a Webinly Form when you want the yes or no, the guests and the note, with an ending that registers the person for the webinar.

Each row says whether to ask the field, and what the answer feeds. The best fields are the ones a guest never sees: Webinly's registration form records the UTM tags, the referrer and the landing page as hidden inputs, behind a honeypot and a CAPTCHA.

A dinner RSVP ends when the form is sent. An online event has no such pull: skipping it costs nothing, the link is buried in an old email, and the time zone was a guess. So an RSVP for a webinar is a registration, and most of the work happens after the submit.

The chain, as Webinly runs it on every plan: a confirmation page the same second, with the session time written so a time zone cannot be misread, the join link, add-to-calendar buttons and a countdown; a confirmation email seconds later; five reminders at 24 hours, 3 hours, 1 hour, 30 minutes and 5 minutes before, with any reminder already past at signup skipped; and one-click join at the start, with no login, no install and no room code.

The calendar links cover Google, Outlook, Office 365, Yahoo and Apple Calendar, plus an .ics download, and on a multi-session or just-in-time webinar the entry carries that person's own start time.

Once a WhatsApp Business number is connected, the same messages can go out on WhatsApp instead of only by email: the confirmation, the reminders, the link to join when it goes live, the recording and the follow-up for people who did not attend. Replies come back into Webinly, anyone can stop with a stop word, and the number stays yours, billed by Meta. There is no SMS, which is why the template asks for a WhatsApp number with the country code.

Six steps, plus the form builder if you want the full RSVP questions.

Online, a no-show is not lost: the recording is a second chance. Webinly's default emails handle the first touches: attended and no-show emails five minutes after the end, a no-show push one day later, a split at three days on whether they watched the replay, and a last call at six days for no-shows only. Each replay link is signed per registration, so a forwarded link still reports who watched.

During the event there is a faster rescue: anyone who registered with a phone number but never opened the room gets a WhatsApp message with their own watch link 7 minutes after their session starts, a delay you set per webinar from 2 to 180 minutes, once WhatsApp is connected. No phone number, no message.

Beyond the defaults, webinar follow-up automations start from what each person did, Misses a webinar among the triggers: wait a day, send the best part, wait two days, branch on whether they watched, with quiet hours from 9 PM to 8 AM and a stop for anyone who bought. Automations come with every plan, Starter included.

Yes. One RSVP covers five days. On the Scale plan, at $349 a month, Webinly's multi-day events take one registration that enrolls the person in every day of a challenge, masterclass series or summit, on fixed dates or evergreen from the day they sign up. Each day keeps its own reminders and attendance record.

Seven standard emails run it: a confirmation on registering, a receipt on a paid event, a day reminder 24 hours before each day, a starting-in-one-hour email, a live-now email, a missed-a-day email 30 minutes after a day ends, and a completion email with a certificate. Each attendee gets a hub with what is next and what they missed, with no account to create.

Two limits. The event form takes a name and an email only, with no custom questions, and the attendee pages and default emails are in English, so the note field needs a separate form. Starter and Pro see an upgrade prompt instead; there, a webinar with Specific sessions lets each person pick one date.

A plain RSVP for a dinner needs no paid tool: any free form builder collects a name, a yes and a guest count. The paid part begins when the event is online and the follow-up has to run on its own. The prices below were read from the Webinly pricing page on 25 October 2026.

Starter is $39 a month, or $390 a year: one automated webinar at a time, unlimited registrants, the registration and replay pages, the confirmation and reminder emails, a contact record for every registrant, and WhatsApp reminders once a sender is connected. Live broadcasting starts on Pro at $159, with unlimited webinars and rooms of 300. Scale is $349 and adds multi-day events and rooms of 1,000. The price is per account, not per seat, and co-hosts are included.

A first plan is $1 today and the plan price 7 days later, with one webinar and 50 registrations in between. Registration pages, forms and the emails run in Arabic right to left on every plan, and a Starter page carries a small Webinly badge that Pro removes.